Privacy Policy
Last updated: June 19, 2026
This website is used by two separate organizations: Roc Solid Athlete Specific and Fitness Training, which provides paid training and coaching services, and Roc Solid Athlete Development Performance Training Club, which operates nonprofit programs and receives charitable donations. The organization responsible for your information depends on how you interact with the website.
1. Scope and Organizations Covered
This Privacy Policy explains how information is collected, used, retained, and disclosed through rocsolidathlete.com.
The website supports two separate legal organizations:
Roc Solid Athlete Specific and Fitness Training, referred to as the "Training Business," provides paid athletic training, fitness coaching, booking, assessments, classes, and related services.
Roc Solid Athlete Development Performance Training Club, referred to as the "Nonprofit," is a separate organization recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue Code. It receives charitable donations and administers nonprofit athlete-development programs.
"Roc Solid," "we," "us," or "our" may refer to the applicable organization based on the interaction involved. These terms do not mean that the Training Business and Nonprofit are the same legal entity.
When a person books or purchases training services, information is handled for the Training Business. When a person makes or manages a donation, applies for nonprofit assistance, volunteers, or contacts the nonprofit, information is handled for the Nonprofit.
2. Information Collected Through the Website
Depending on the interaction, the website and its service providers may collect:
- Name
- Email address
- Phone number
- Mailing or billing address
- Contact-form submissions
- Appointment and scheduling information
- Services selected
- Donation amount and date
- Whether a donation is one-time or recurring
- Stripe transaction, receipt, invoice, customer, and subscription identifiers
- Donation designation or program preference
- Volunteer, partnership, scholarship, or sponsorship inquiry information
- Communications sent to either organization
- Device, browser, IP address, referring page, and website-usage information
- Cookie and analytics information
- Any other information voluntarily submitted
3. Training Business Information
The Training Business may use information to:
- Respond to training inquiries
- Schedule and administer appointments
- Provide paid coaching and training services
- Send appointment confirmations and reminders
- Process payments through Vagaro or another approved provider
- Maintain client and business records
- Communicate about purchased services
- Improve the training experience
- Send marketing communications only when permitted and appropriately consented to
- Comply with legal obligations
Vagaro and other business-service providers may process information under their own terms and privacy policies.
4. Nonprofit and Donor Information
The Nonprofit may use information to:
- Process and document charitable contributions
- Administer one-time and recurring donations
- Provide receipts and charitable acknowledgments
- Respond to donor questions
- Administer training scholarships, camps, clinics, mentorship, equipment assistance, and related programs
- Review volunteer, partnership, sponsorship, or assistance inquiries
- Maintain accounting, audit, tax, and financial records
- Prevent fraud or unauthorized payments
- Understand fundraising performance
- Communicate about nonprofit programs and impact
- Comply with legal, regulatory, and reporting requirements
5. Stripe Payment Processing
Stripe processes nonprofit donations, recurring charges, payment credentials, invoices, receipts, authentication, and access to the Stripe Customer Portal.
The website and Nonprofit generally do not receive or store complete payment-card numbers, bank-account numbers, or card security codes.
Stripe processes information under its own terms and privacy practices.
6. Separation of Business and Nonprofit Data
Donor information collected for the Nonprofit must not automatically be added to marketing lists for the Training Business.
Training clients must not automatically be added to nonprofit fundraising lists solely because they purchased a business service.
Information may be shared between the Training Business and Nonprofit only when reasonably necessary to:
- Operate the shared website
- Respond to a request involving both organizations
- Administer a nonprofit program involving training services
- Prevent fraud or protect security
- Maintain required financial or legal records
- Comply with law
- Fulfill a request made by the person
- Act with the person's consent
The Training Business and Nonprofit may share administrators, personnel, contractors, or systems where reasonably necessary to operate the shared website and facilities.
7. Donor Privacy
The Nonprofit does not sell or rent donor lists.
The Nonprofit will not publicly identify a donor or disclose the amount of a donation for recognition purposes without permission, except when disclosure is required by law.
A donor may request anonymous public recognition. Anonymous recognition does not prevent the Nonprofit, Stripe, financial institutions, accountants, auditors, service providers, or government authorities from retaining or reviewing information when required for payment processing, accounting, fraud prevention, tax compliance, audits, or law enforcement.
8. Service Providers and Disclosures
The organizations may share limited information with service providers that support:
- Stripe donation processing
- Vagaro booking and business payments
- Website hosting and development
- CRM and contact management
- Email and SMS communications
- Analytics
- Accounting and bookkeeping
- Legal, tax, audit, and professional services
- Fraud prevention and website security
Information may also be disclosed when reasonably necessary to comply with law, respond to lawful requests, prevent fraud, enforce agreements, or protect the rights, safety, and property of the organizations or others.
9. Cookies and Analytics
The website may use cookies and similar technologies for:
- Essential site functionality
- Security
- Remembering preferences
- Analytics
- Traffic measurement
- Performance
- Marketing attribution where enabled
Users may control certain cookies through browser settings or website cookie controls when available.
Complete payment-card information must not be transmitted to advertising platforms.
10. Email and SMS Communications
Transactional communications may include:
- Appointment confirmations
- Scheduling reminders
- Donation receipts
- Monthly donation notices
- Failed-payment notifications
- Refund communications
- Program or application updates
- Responses to inquiries
Marketing emails may be stopped using the unsubscribe link in the message. Text messages may be sent only when an appropriate phone number and consent have been provided.
- Message frequency varies
- Message and data rates may apply
- Reply STOP to opt out
- Reply HELP for help
- Consent to receive marketing text messages is not a condition of purchasing training services or making a donation
11. Children and Minors
The organizations serve youth athletes, but payment, donation, booking, application, and contact submissions are intended to be completed by adults or with the involvement and authorization of a parent or legal guardian.
Children under 13 should not submit personal information directly through the website without appropriate parental involvement and consent.
Information about a minor athlete should be submitted by a parent, legal guardian, or properly authorized adult.
If either organization learns that personal information was collected online directly from a child under 13 without appropriate authorization, reasonable steps will be taken to delete it.
12. Data Retention
Information may be retained for as long as reasonably necessary to:
- Provide services
- Administer nonprofit programs
- Maintain transaction and donation records
- Meet accounting, tax, audit, insurance, and legal requirements
- Resolve disputes
- Prevent fraud
- Enforce agreements
- Protect organizational rights
Donation and payment records may be retained even after a person requests deletion when retention is required for legal, accounting, tax, fraud-prevention, or audit purposes.
13. Security
The organizations use reasonable administrative, technical, and organizational safeguards designed to protect personal information.
No website, payment processor, email platform, or storage system can guarantee absolute security.
14. User Choices
A person may contact the applicable organization to:
- Correct inaccurate contact information
- Update communication preferences
- Unsubscribe from marketing email
- Opt out of SMS
- Request anonymous donor recognition
- Request access to or deletion of certain information, subject to legal and recordkeeping obligations
Monthly donors may use the Stripe Customer Portal to update payment methods, view billing records, or cancel future recurring donations.
15. Third-Party Websites
The website links to Stripe, Vagaro, and other third-party services.
Those services maintain their own terms and privacy practices. Neither organization controls every aspect of a third-party provider's systems or policies.
16. Changes to This Policy
The Privacy Policy may be updated as practices, programs, technologies, or legal obligations change.
The revised policy must display an updated effective date.
17. Contact Information
For training, booking, or paid-service privacy questions:
Roc Solid Athlete Specific and Fitness Training
14414 N Lincoln Blvd #200, Edmond, OK 73013
Phone: (405) 371-8792
Email: rocsolid1618@gmail.com
For nonprofit, donor, scholarship, volunteer, or charitable-program privacy questions:
Roc Solid Athlete Development Performance Training Club
Mailing address available on request.
Phone: (405) 371-8792
Email: rocsolid1618@gmail.com
This privacy policy is provided for informational purposes and does not constitute legal advice. We recommend consulting a licensed attorney for guidance specific to your situation.